A ROOM TO THINK
There are a number of ways we can optimize learning and create more productive meeting environments by harnessing the brainpower of your delegates.
Studies investigating how we learn and best ways to present information during meetings have revealed that brain-friendly meetings are held in spaces which consider;
- ergonomic principles
- effective lighting,
- biophilia (the affinity of human beings for other life forms)
These attributes contribute not just to physical comfort, but also mental sharpness and productivity.
Each of these elements can be leveraged in ways that maximize attendees' focus and their ability to retain information.
Lighting, which plays a tremendous part in a person's state of mind, is visible but often overlooked at meetings.
Getting the lighting right can be a tricky business. If the room is too dark, people feel lethargic; too bright and people get agitated. Not surprisingly, flickering fluorescent bulbs are not ideal for sharp thinking.
However, a natural outdoor light, stimulates the eyes' photoreceptors and suppresses the release of melatonin, which prevents drowsiness
There may be times during your event where more darkness is required for presentations, it is advisable that the room can quickly be made darker and then return back to natural light as soon as possible to keep attendees stimulated.
Something as simple as a chair can affect a meeting. A chair that is well designed and appropriately adjusted is an essential element of a productive meeting. A good chair provides necessary support to the back, legs, buttocks, and arms, while reducing awkward postures.
Biophilia is described as a humans' innate tendency to focus on living things, as opposed to the inanimate.
Studies reveal that interactions with nature result in positive gains in productivity and learning comprehension.
Not only do plants help relieve stress, but they also help purify the air as well and have a number of health benefits, including enhanced mental stamina.
KEEP IT SIMPLE
It is important to remember that the human brain has a limited amount of processing power. As a result, it is important to reduce visual clutter. Delegates can stay organized and productive with an open-room design/layout.
KEEP IT BRIEF
Beyond the environment, the meeting schedule itself should be taken into consideration. It's important to remember the brain needs to digest information before more can be added. Brain experts recommend a break after 1.5 hours of work to keep participants focused. The break doesn't have to be long; just 10 to 15 minutes. It should also give attendees the chance to get up and move around. – where better than our beachfront terrace
Studies have shown that the average person can pay attention in a meeting for approximately 20 minutes before starting to fade, after which time, it is advisable to change the speaker or alter the format of the meeting. Breaks do more than add precious minutes to your meeting agenda. They can actually produce a more effective meeting.